Companies

The Companies tab used for adding, reviewing, or editing companies. This is where you add and maintain all the various subsidiaries and divisions of the parent company.

To access Companies, click Group > Companies > Companiestab.

Companies tab

The Companies tab has two panels. The left panel lists all available companies. The right panel displays the details of any company you select

Left panel

The left panel displays the following columns:

Field	Description
Code	The company code.
Description	The name of the company.
Country code	The country associated with the company.
Consolidated	If selected, indicates the company is included in the current consolidation period. Toggle this checkbox to filter for consolidated companies only.

You can also use wildcards to filter by company code, description, or country.

Right panel

The right panel is where you add a company or modify the attributes of an existing company. It is divided into two sections.

Top section

Field	Description
Code	The company code, populated from the company selected in the left panel. To change an existing company code, go to Change Company Codes.
Company name	The name of the company.
Currency code	The currency in which the statutory accounts of this company will be introduced. The drop-down lists all available currencies for which the average rate and closing rate have been entered.
Scaling	Specifies how the statutory accounts (and any attached adjustments) are expressed: Full Amount, In Thousands, In Millions, or In Billions. This is determined by the selected country.
Country code	The country code for the company. This code can be used in the calculation of deferred taxes.
Decimals	The number of required decimals. This is determined by the selected country.
Conversion method	The conversion method for each company. This method is defined in the chart of accounts and chart of flows setup. 1 — Converts all balance sheet accounts at closing rate and P&L accounts at average rate. 2 — Allows you to input a daily rate.
Entering the scope	If selected, enables the use of company selection methods in the setup of custom consolidation eliminations (all entering).
Exiting the scope	If selected, enables the use of company selection methods in the setup of custom consolidation eliminations (all leaving).

Bottom section

This section contains parameters used in the consolidation process. Fields are shown in two columns: Reference and Current.

Field	Description
Consolidated	Indicates that the company is consolidated in the current consolidation environment.
Available for sale	Indicates that you are consolidating under IAS/IFRS. All accounts of the company available for sale can be reclassified to specific accounts in the Statement of Financial Position and Profit and Loss Statement after you have created a custom consolidation elimination for this reclassification.
Discontinuing operation	Applicable only if you are consolidating under IAS/IFRS. All accounts of the company having its operation discontinued can be reclassified after creating a custom consolidation elimination.
Calculate deferred tax	Allows a tax rate to be taken into consideration for each adjustment in order to generate deferred tax automatically. The specified rate serves as the default for the relevant company. You can also define an individual rate for each adjustment.
Linked to InterCompany	Allows a consolidation period to be linked to a period in Intercompany. If the period codes differ, this is indicated in the field next to the checkbox.
Consolidation method	The method for consolidation. The application can also adapt the consolidation method based on the voting rights that the group has acquired in the company. Equity method: above 20–50%. Applies when the parent owns 20–50% of the subsidiary. Global method: 50–100%. Applies when the parent owns more than 50% of the subsidiary. Not Consolidated method: 0–20%. Consolidation does not apply when the parent owns less than 20% of the subsidiary. Proportional method: 50%. Applies to a joint venture.
Group %	The group percentage used during the consolidation process. This is the integration percentage (i%), based on all ownership between the owner and owned companies, and the ownership of all owners up to the top parent company.
Non Controlling Interests %	The non-controlling percentage used during the consolidation process. If the parent company has minority ownership, consolidation may still be required if the parent exerts significant influence over the subsidiary's business decisions.
Group control %	The group control percentage used during the consolidation process. To calculate the Consolidation method and percentages, see Defining Group Structure.
Number of financial rights	The total number of shares issued representing the share capital and providing right to a financial interest.
Number of voting rights	The total number of shares issued representing voting rights within the company.

Add a new company to the group

In the Companies tab, click . The fields in the right panel are refreshed and ready for input.

Note the following default settings for the new company:

Field	Description
Currency code	Group currency
Decimals	Number of decimals used in the period
Consolidated	Selected for the current period
Consolidation method	Global
Group %	100%
Non Controlling Interests %	0%
Group control %	100%
Number of financial rights	100.000
Number of voting rights	100.000

Code — Enter a company code (maximum 12 alphanumeric characters).
Company name — Enter a name (maximum 50 alphanumeric characters).
Enter the information required in the other sections. Refer to the Right panel for field descriptions
Save your input.
- The new company appears in the list on the left panel.
- The button is enabled in the right panel below the Company name field. To add additional information such as street address, see Additional Company Information.

Modify company attributes

In the Companies tab, select the company you want to modify in the left panel. The company details appear in the right panel.
Make your changes. For example, you can change the consolidation method, currency, and similar attributes. To change the company code, go to Change Company Codes.
Save your input.

Change company codes tab

The Change company codes tab lets you update existing company codes one at a time. If you need to update more than a few codes, use the upload process instead.

Change a company code

Go to the Change company codes tab.
Find the code you want to change. You can use the Code and Description filters to search for it.
In the Code field, select the existing code and type a new code to replace it.
Save to change the code.

Upload company codes

Use this option when you need to change more than a handful of codes. Only Excel (.XLS) files are supported.

 Caution: Ensure that you have a backup of your company codes before proceeding. This action will overwrite existing codes. To backup, see Export company codes.

Go to the Change company codes tab.
In the Upload field, click and navigate to the file. The file name appears in the Upload field.

 Note: If the file is incorrect, click X to remove it. Then, upload another file.
Select an Overwrite option:
- Current Period — Only the codes in the current period are overwritten by the codes in the import file.
- All unlocked Periods — Codes in all unlocked periods are overwritten.
Click . A preview table appears showing the result of the import.
Check the errors and warnings on the Import Validation Results. Compare the old and new codes and descriptions for accuracy.
Save to upload the file.

Export company codes

You can export existing company codes, modify them in the exported file, and then import the modified file back into the application. It is also good practice to create a backup of your company codes before importing a file of modified codes.

Go to the Change company codes tab.
Click .
After the file is generated, a download link appears.
Click the download link and save the file.