Offline publications

An Offline Publication establishes a connection between an offline template and a company during specific periods in Financial Consolidation. This allows the user performing data entry to access the template associated with the company and the current working period. After the offline template is published, users can download it from theData Entry Bundle Transfers – Download Bundles page.

To access the Offline Publication page, click Configuration > System Structures > Bundles > Offline Publications.

The left-side panel displays a list of all available publications.

The right-side panel is where you can define a new publication or view and modify the detail parameters of the existing publications. The right side of the page is further divided into two sections:

  • In the upper section, are the following:

    • Code - the code of the publication. Max 12 alphanumeric characters.

    • Description - name or description of the publication. Max 120 alphanumeric characters.

    • Template - the Excel template used in the publication. A drop-down list gives the list of all offline templates uploaded previously. For more information, see Offline Templates.

    • Target Period - the target consolidation period.

    • Ref Period - the reference consolidation period. In this field, you can make selection by clicking .

  • In the lower section are two tabs:

    • Companies tab - consists of two tables displaying all available companies on the left and the selected companies for the publication on the right side.

    • Period tab - where you define the consolidation periods to be used with the publication.

Create an offline publication

  1. Click .

  2. Enter Code and Description in their respective fields.

  3. In the Template field, choose the template to use for the publication.

  4. Choose the reference period in the Ref Period field.

  5. Click . All companies available are displayed in the Available table of the Companies tab.

  6. From the Available table, select the companies you want to link to the publication.

  7. Click to transfer the companies you selected in the Available table to the Selected table.

     Note:  If you need to remove a company from the Selected table, just select the companies you want to exclude from the publication and click to transfer them back to the Available table.

  8. Next, click the Period tab to select the periods to link to the publication.

  9. Click .

  10. In the Details pop-up, enter the following information for the layout of the column:

    • Column number - column number that allows you to quickly position it within the report.

    • Month Offset - the relative month with reference to the selected period (for instance +0, +12, -12). A positive Month Offset refers to the number of months after, whereas a negative Month Offset refers to the number of months before.

    • Sequence - either enter a fixed sequence or select Last Sequence to allow Financial Consolidation to use the sequence of the current period. The sequence means the version of the period. For more information, see Define Period.

    • Category - either choose a fixed category using the drop-down list or choose Same Category to let Financial Consolidation use the category of the current period. For more information, see Define Nature.

  11. Click .