Partner data entry

The Partner page is where you enter and verify the accounts used for reporting partner data and transactions on all accounts where "Partner type = Partner" in the Chart of Accounts.

To access the Partners page, click Data Entry > Manual Data Entry > Partners.

The left-side panel displays a list of all the accounts that are used for reporting partner data. Within the left-side panel, you can select the account whose partner data you want to enter or verify.

  • Above this list, you can select the company on which you want to work. Only the companies that are defined to have partners will appear in this list.

  • Below the list of accounts, you can click:

    • - to view all the partner accounts. This is the default.

    • - to display only those partner accounts with data populated for the selected company.

 Note:  You can also use and to refine the list.

The right-side panel is for entering data for partners. Details of the account you select from the left-side panel are also displayed on this side of the page.

Enter partner data

  1. On the left-side panel, choose the company from the drop-down list.

  2. Select the account you want to use for reporting partner data. Details of the account you select from the left-side panel are displayed on this side of the page as follows:

    • Company - name and code of the selected company (the immediate parent), and its local currency.

    • Account - selected partner account code and name.

    • Code - code of the partner.

    • Name - name of the subsidiary.

    • Reference Local Amount - local amount of the reference consolidation period.

    • Reference Currency - currency of the reference consolidation period.

    • Reference Transaction Amount - transaction amount of the reference consolidation period.

    • - you can click this icon to display imported data (if any) for that row.

  3. From the table below, select a partner company and enter the following:

    • Current Local Amount - amount of the partner in the local currency of the parent. The Current Currency is the local currency of the parent. On this page these amounts are for information only. They are not used for the currency conversion.

    • Current Transaction Amount - current transaction amount. On this page these amounts are for information only. They are not used for the currency conversion.

  4. Click to open the Interco Flows page, and enter the partner flow data.

     Note:  If Dimensions are linked to the partner account, an additional button, , will appear next that will open a page for you to enter partner dimension data.

    Totals of the figures you entered are displayed in the following fields:

    • Totals of Details - the total amount of all share values.

    • Total 3rd Parties- the total amount of “partner” transactions done in one or more companies outside the group.

    • Closing Amount - the closing amount used in the balance sheet input form.

       Note:   - selecting this option allows you to you to view all lines. Unselected, only those lines with data are displayed. This option is selected by default.

  5. Optionally, use any of the following:

    • - replaces all selected values with zero. This button works only in combination with the checkboxes in the first column. This allows you to set to zero, one or more, or all accounts within the form.

       Note:  There is NO warning after you click this button, but you must click Save to confirm this operation.

    • - works only in combination with the checkboxes in the first column. It copies the selected amounts of the reference consolidation period into the current consolidation period. It allows you to copy one or more, or all accounts within the form.

  6. Click .

  7. To generate an Excel report of the information in the data area (table), click .

Enter partner flow information

Whenever flow information is required, the button appears for you to access the page where you can enter the flow information.

  1. On the affected row, click .

  2. On the Interco Flows page, enter the flow data.

  3. Click .

Enter analytical dimensions

Whenever dimension information is required, the button appears for you to access the page where you can enter the dimension information.

  1. On the affected row, click .

  2. On the Analytical Dimensions page, enter the dimension data.

  3. Click .