Flow data entry

The Flows page contains the accounts that are used for reporting flow data. You can enter or verify flow data for accounts on this page.

To access the Flows page, click Data Entry > Manual Data Entry > Flows.

The left-side panel displays a list of all the accounts that are used for reporting flow data. It contains the accounts from which you can select, and enter or verify flow data.

  • Above this list, you can select a company. The associated list of account is displayed.

  • Below the list of accounts, you have these options to filter the list of accounts:

    • - to view all the flow accounts. This is the default.

    • - to display only the flow accounts that have data populated for the selected company.

    • - to display only the flow accounts that have differences to justify.

    • - use to search for a specific flow account.

    • - use to refine the list of flows accounts to specific types. For example, entering 135* will limit accounts displayed to those starting with 135.

The right-side panel is for entering data for flows. Details of the company you select from the left panel are displayed on this side of the page including:

  • Company - name and code of the selected company, and its local currency.

  • Account - code and name of selected account.

  • Reference Opening Amount - the amount of the reference period, i.e. the year-end closing of the previous year.

  • Code - code of the flows.

  • Name - name of the flows.

  • Local Amount - amount of the flows.

  • Trans.Rate - the transaction rate for historical rates. Used only when the local currency of the company is different from the group currency.

     Note:  This transaction rate is only used when the local currency of the company is different from the group currency

  • - the Difference button. Adds the unjustified difference to the amount on the line.

  • - opens a pop-up containing an overview of the individual imported transactions.

  • Current Closing Amount - displays the current closing amount.

  • Difference to justify - the amount displayed here, if any, is the difference that is yet to be justified between the opening amount from the Reference Period and the closing amount from the Current Period.

Below the data area are the following additional functions:

  • - opens the Flow Management page for this company. See Manage Flows.

  • - generates a report showing the information of the data area.

Allocate unjustified difference to a flow

When there is an unjustified difference, it must be allocated to the net variation in the flow.

If there is still a difference to justify, by using the delta icon, the remaining difference will be put on the selected flow made by the user.

  1. In the applicable line of the flow, (net variation) click . The amount is transferred to the selected flow.

  2. Click .